Special Assignment Pay Programs

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Special Assignment Pay Plan (SAPP)

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CHAPTER 4-6 Special assignment pay plan (SAPP) TABLE OF CONTENTS Policy objective Policy statement Application Policy requirements Responsibilities References Enquiries Appendix Appendix A - Basic SAPP quotas *************************************************************************** SPECIAL ASSIGNMENT PAY PLAN (SAPP) Policy objective To provide deputy heads some flexibility, within the compensation system of the Public Service, in the recruitment, assignment and compensation of employees. Policy statement Deputy heads, or their designates, may recruit or assign a specified number of employees, for a period of up to three (3) years, to duties and responsibilities which have not been classified, or have been classified at a lower level than the level to which the employee is appointed. This plan applies to all employees, other than those appointed to Management Category levels. This authority is also extended to the Director of the Career Assignment Program (CAP) of the Public Service Commission. Application This policy applies to all departments and other portions of the Public Service listed in Part I of Schedule I of the Public Service Staff Relations Act. Policy requirements Assignments under this plan shall conform to the applicable provisions of the Public Service Employment Act and Regulations. Before initiating assignments, managers or personnel advisors should consult the appropriate staffing authority. Assignments may be used for: - special recruitment of persons qualified for appointment to the Public Service; - special projects for employees required by a deputy head to conduct or participate in a specific project not forming part of the usual and continuing functions of the department; - training or development of employees selected by a deputy head for training or development to increase their knowledge and skill to the future advantage of both the employee and the Public Service; or - pre-retirement assignment of employees approaching retirement who are selected by a deputy head to apply their knowledge of the department's objectives, programs and procedures in a staff or advisory role. Assignments shall be made within quota limits established by the Secretary to the Treasury Board. Quotas will be established in accordance with the demonstrated needs of a department, upon written request by the deputy head. Quotas must be exercised within established departmental resource allocations. There are two types of quotas: - basic quotas: established for an indeterminate period to meet ongoing requirements for flexibility in recruiting and assigning employees (see Appendix A); and - supplementary quotas: established for a specified period to meet unusual or non-recurring requirements. Candidates for SAPP assignments shall be provided with written offers of assignment, detailing the nature, location, duration and conditions of the assignment, the measures to be taken to regularize their employment status following completion of the assignment, and the department responsible for implementing those measures. Candidates should provide written acceptance or rejection of offers of assignments. Assignments may be modified or extended, as agreed between the employee and the deputy head or designate of the department, or the director, CAP, as applicable. Assignments shall be deemed to have been interrupted when an employee is unavailable for work for 30 consecutive and contiguous working days for any of the following reasons: - certified sick leave; - leave without pay; - assignment to a Public Service special development program, eg. CAP, ENAP, ENA, Coll�ge d'Europe; - secondment or interchange assignment outside of the Public Service. When an assignment has been interrupted, an employee may resume the assignment upon return to full-time employment, for a period equal to the portion of the assignment remaining at the beginning of the interruption. Salary increases within the range for the employee's certified group and level shall continue to apply throughout the SAPP assignment, and be administered in accordance with the relevant collective agreement or pay plan. All conditions and entitlements specified in the collective agreement or compendia applicable to the employee's certified group and level shall continue to apply to an employee assigned under this plan. Changes in the certified group or level of employees on SAPP assignments shall be made within the provisions of the Public Service Employment Act and Regulations when: .1 a review of the duties performed by the employee immediately preceding the SAPP assignment causes an upward reclassification of those duties, and the classified level of the position before the review was coincident with the certified level of the employee; .2 the employee receives an appointment at a higher level and the department decides to allow the employee to complete the assignment; .3 a conversion to a new classification standard, or to a new occupational group or sub-group, is implemented for the occupational group or sub-group to which the employee holds an indeterminate appointment. Responsibilities Departments will ensure that basic or supplementary quotas are not exceeded, and that individual records are established for each assignment, including the following information: - identification, including the certified level of the assignee; - the rationale for the assignment, and for extension(s), if any; - commencement and finishing dates of assignments and extensions; - evidence of acceptance by the employee of the assignment and any extensions. References This chapter replaces chapter 21 of PMM volume 4. Enquiries Enquiries about this plan should be referred to the responsible officers in departmental headquarters who, in turn, may direct questions regarding its interpretation to the following: Classification Policy, Training and Equal Pay Group Classification, Equal Pay, Information and Pay Division Personnel Policy Branch Treasury Board Secretariat Appendix A Basic SAPP quotas Basic quotas Department/Minist�re Contingents de base Agriculture Canada/ Agriculture Canada 40 Atlantic Canada Opportunities Agency/ Agence de promotion �conomique du Canada Atlantique 10 Canada Labour Relations Board/ Conseil canadien des relations du travail 4 Canadian Aviation Safety Board/ Bureau canadien de la s�curit� a�rienne 12 Canadian Centre for Management Development/ Centre canadien de gestion 7 Canadian Grain Commission/ Commission canadienne des grains 4 Canadian Human Rights Commission/ Commission canadienne des droits de la personne 8 Canadian Intergovernmental Conference Secretariat/ Secr�tariat des conf�rences intergouvernementales canadiennes 3 Canadian International Development Agency/ Agence canadienne de d�veloppement international 28 Canadian International Trade Tribunal/ Agence canadienne de d�veloppement international 12 Canadian Radio-television and Telecommunications Commission/ Conseil de la radiodiffusion et des t�l�communications canadiennes10 Canadian Secretariat/ Secr�tariat canadien 1 Canadian Space Agency/ Agence spatiale canadienne 15 Canadian Transport Commission/ Commission canadienne des transports 8 Commissioner for Federal Judicial Affairs/ Commissaire � la magistrature f�d�rale 1 Communications Canada/ Communications Canada 10 Basic quotas Department/Minist�re Contingents de base Consumer and Corporate Affairs Canada/ Consommation et Corporations Canada 11 Correctional Service Canada/ Service correctionnel Canada 27 Department of Forestry/ Minist�re des For�ts 15 Department of Western Economic Diversification/ Minist�re de la Diversification de l'�conomie de l'Ouest 10 Emergency Preparedness Canada/ Protection civile Canada 10 Employment and Immigration Canada/ Emploi et Immigration Canada 60 Energy, Mines and Resources Canada/ �nergie, Mines et Ressources Canada 22 Environment Canada/ Environnement Canada 32 External Affairs Canada/ Affaires ext�rieures Canada 21 Federal Court of Canada/ Cour f�d�rale du Canada 4 Federal-Provincial Relations Office/ Bureau des relations f�d�rales-provinciales 3 Finance Canada, Department of/ Finances Canada, Minist�re des 10 Fisheries and Oceans, Government of Canada/ P�ches et Oc�ans, gouvernement du Canada 24 Health and Welfare Canada/ Sant� et Bien-�tre social Canada 37 Immigration and Refugee Board/ Commission de l'immigration et du statut de r�fugi� 10 Immigration Appeal Board/ Conseil d'Appel sur l'immigration 2 Indian and Northern Affairs Canada/ Affaires indiennes et du Nord Canada 40 Basic quotas Department/Minist�re Contingents de base Insurance Canada, Department of/ Assurances Canada, D�partement des 4 Investment Canada/ Investissement Canada 6 Justice Canada, Department of/ Justice Canada, minist�re de la 8 Labour Canada/ Travail Canada 10 National Capital Commission/ Commission de la Capitale nationale 4 National Defence/ D�fense nationale 30 National Energy Board/ Office national de l'�nergie 6 National Library of Canada/ Biblioth�que nationale du Canada 4 National Museums of Canada/ Mus�es nationaux du Canada 10 National Parole Board/ Commission nationale des lib�rations conditionnelles 4 Office of the Chief Electoral Board/ Bureau du Directeur des �lections 4 Office of the Commissioner of Official Languages/ Commissariat aux langues officielles 4 Office of the Governor General's Secretary/ Bureau du Secr�taire du Gouverneur g�n�ral 3 Offices of the Information and Privacy Commissioners/ Commissariats � l'information et � la protection de la vie priv�e 5 Privy Council Office, Government of Canada/ Bureau du Conseil priv�, gouvernement du Canada 14 Public Archives Canada/ Archives publiques Canada 5 Public Service Commission of Canada/ Commission de la fonction publique du Canada 22 Basic quotas Department/Minist�re Contingents de base Public Works Canada/ Travaux publics Canada 40 RCMP Public Complaints Commission/ Commission des plaintes du public contre la Gendarmerie royale du Canada 2 Registry of the Tax Court of Canada/ Greffe de la Cour canadienne de l'imp�t 3 Revenue Canada, Customs and Excise/ Revenu Canada, Douanes et Accise 26 Revenue Canada, Taxation/ Revenu Canada, Imp�t 60 Royal Canadian Mounted Police/ Gendarmerie royale du Canada 8 Secretary of State of Canada/ Secr�tariat d'�tat du Canada 15 Solicitor General Canada/a) Secretariat Solliciteur g�n�ral Canada/a) Secr�tariat 8 Statistics Canada/ Statistique Canada 23 Status of Women Canada/ Condition f�minine Canada 1 Supply and Services Canada/ Approvisionnements et Services Canada 32 Supreme Court of Canada/ Cour supr�me du Canada 1 Transport Canada/ Transports Canada 53 Treasury Board of Canada, Office of the Comptroller General/ Conseil du Tr�sor du Canada, Bureau du contr�leur g�n�ral 6 Treasury Board of Canada, Secretariat/ Conseil du Tr�sor du Canada, Secr�tariat 17 Veterans Affairs Canada/ Affaires des anciens combattants Canada 16 

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