Handwritten Cover Letter Format

Tips for Writing Handwritten Cover Letters

Tips for Writing Handwritten Cover Letters

You might think that handwritten cover letters are a thing of the past, but that’s not always the case. 99% of the time employers want typed letters, but every once in a while they ask for a written letter.

Here are some recent job postings asking for exactly that:

  • For immediate consideration, please fax a handwritten cover letter and resume.
  • Submit resume and handwritten cover letter.
  • Please submit a resume with a handwritten cover letter. As our required documentation is very detailed, your handwriting is very important to us.
  • Please email or fax a handwritten cover letter and typed resume with Attn: Hiring Manager.

You might be asked to submit one because the job involves writing and your handwriting needs to be legible. It’s also a way to check out your spelling and grammar.

Tips for Writing Handwritten Cover Letters

As you can see from the last example if an employer is asking for something handwritten it’s important that your penmanship is perfect. Handwriting can seem like a lost art in a time when almost everything is done on a computer, so take the time to get it right.

What You Need

You can write the cover letter on computer paper, that way it will match your resume and will be easy to scan if that’s how you are going to send it. You could also opt for a higher quality stock paper to make a really good impression. Use black or blue ink and a quality pen. You may need access to a scanner and a fax machine.

Practice Your Penmanship

If your handwriting isn’t neat, practice writing by copying another document.

Remember what you learned in elementary school, and practice a few times until your writing is clear and legible. Printing your letter is fine, especially if your cursive isn’t very readable.

Compose Your Letter

Keep your letter short and focused on why you are the best candidate for the job. Relate your experience to the employer’s requirements.

The first paragraph of your letter should explain why you are writing, the second explains why you are qualified for the job, and the third thanks to the employer for considering you for the job. To be sure it's perfect, compose your letter on your computer, spell check, and grammar check it, then print it and copy it. Here are sample cover letters to review.

Format the Letter

Be sure to format your cover letter as you would a typed letter including your contact information and the contact information for the employer. Here’s the appropriate format for a letter applying for a job.

Write a Rough Draft

Write a rough draft of your letter so you can see how the spacing, paragraphs, and format look on the page.

Proofread Your Letter

The employer is evaluating more than your penmanship. They are going to be reading your letter for content and style, as well. Reread your letter one more time to make sure it flows before you write the final version.

Write the Final Version

Write the final version of your cover letter using a good quality pen. Leave room for your signature.

Sign the Letter

 Sign your letter with your full name (first name, last name) and make sure your signature is legible, not a scribble.

Even if you print your letter, your signature should be written in cursive.

Scan the Letter

With a handwritten letter, you are going to need to scan it to apply online or via email. If you have an iPad you may be able to use an app to scan your document. If you don't have a scanner or an iPad, check with office supply and shipping stores like FedEx Office Stores, UPS Stores, Staples, etc. You should be able to scan it for a nominal fee. You can save the scanned document as a PDF file on a flash drive or email it to yourself.

Mail, Fax, Email or Upload with Your Resume to Apply

 Employer requirements vary, so follow the instructions in the job posting to apply. Here's how to mail a resume and cover letter. If you’re emailing your application, here’s how to attach your applications materials to an email message.

If you don’t have a fax machine, you can use an internet fax service to send. 

This section will assist you to write cover letters.
The examples we offer are a popular style in English-speaking countries.

What is a cover letter?

A cover letter is a short letter that introduces your resume to the company you are applying to work for. Your cover letter states why you want to work for that company and why you would be good for the position. It offers a '' of why you should get the job. It also gives an example of your writing ability and .

An cover letter catches the attention of the reader and makes him or her invite you for an interview.

In some cultures cover letters are not important, but if you are applying for a job in an English-speaking country you must include one.

Do I need to include a cover letter in my application?

Many hiring managers will not look at a resume that does not come with a cover letter.  They might receive 100s of applications, and rely on a cover letter to save time.

Unless the job advertisement says "no letter is necessary", you should include a cover letter to be safe.

Sometimes, job ads ask for a 'hand-written' cover letter, but this is rare.

A cover letter should:

- say why you are writing and for what position you are applying
- say where you saw the advertisement
- be clear and to the point
- repeat the specific skills, abilities, and experience the job advertisement identifies
- show you have done your homework - you must match your background to the company
- key information from your resume, but do not simply repeat what is in the resume
- be positive and - show you really want the job
- encourage the reader to take a closer look at your resume

Use strong action verbs and phrases to describe your skills, interests, and abilities.

A cover letter should NOT:


- be a summary or repeat of your resume
- be a form letter you send with all job applications. Change it to reflect the new company.

If you are sending many resumes it is difficult to keep re-writing your cover letter.
In this case, write a cover letter for each industry or area you are applying for.

Addressing your letter

If you can, learn the name of the person who will be reading your resume. Spell the name correctly and use the correct title (Mr., Ms., Mrs., Miss, Dr., or "Professor."). If you do not know the name of the person, write "To whom it may concern," or Dear Sir/Madam,"

Include your address.

Include the position you are applying for. A hiring manager could have more than 1 job advertised at the same time.

Make it natural

Write a cover letter in your own words - do not copy a from someone else. It must sound natural and reflect the in your resume.

The more personal the letter is to the company, the better.  A reader knows if it is the standard cover letter that you use for every application. Make it special.

Sometimes people forget to change the name of another company or position! 
Be careful!

Research, research, research. . .

Prove you know something about the industry and the company. Don't go crazy, but show the reader that you have done some research.  you know:

- who they are
- what they do
- why you want to work for them.

Use s and s that the employer will . You will find these when you do your research. Talk in a 'language' they understand.  For example, if you are applying for a job in sales, use words like budget, forecasting, business development, etc.

Do not state the salary you want in a cover letter.


Cover letters follow the standard business letter style and include:

State the position you are applying for, and try to catch the reader's immediate interest.

Body: Repeat the description in the job ad, and explain why you are interested in the job, and why you are the best person for it. Be sure to include your skills, qualifications, and past experience.  You can also include special information if you need to, such as the date you can start.

Conclusion: your letter and state what you think the next step should be. For example, that you will contact the employer in one week, or that you look forward to hearing from the person. Then sign off the letter using 'Yours sincerely,' with a .

Use the same font style and size that you use in your resume.

Example cover letters

Adele Bauer
Kurt-Schumacher-Str. 1.
Bonn, D-52110
+49 (0)228 429 361

Mr David Simmons,
Operations Manager,
Fourston Tower Hotels,
Peterborough, ON M8Y A7C

November 2, 2008
RE: Customer Services Manager Position

Dear Mr. Johnson,
I am writing in response to your advertisement in the Daily Tribune on October 31 seeking a Customer Services Manager for your hotel. You will find my resume included with this letter.

As you will see from my attached resume, my skills and experience match the position you are filling.

is my 7 years experience working in hotel chains, and my certificate in hotel management. 

I am aware of the excellent of your hotel and it would be an honor to be part of such a well-respected team. 

I look forward to hearing fom you, and having the opportunity to meet with you to discuss how I can your organization.

Yours sincerely,

Anna Hampton

Check your spelling!!
Remember, spelling rules change within different countries.

Mr. Bak Park
#18, Yoido-dong
Seoul 150-790
South Korea
+82 (0)2 781 127

The HR Manager
Nestech Computers
6142 Carlisle Road
Sydney NSW 2066

May 14, 2008
RE: Pharmaceutical Representative Position

To Whom It May Concern,

I am responding to your advertisement in the Korea Times on May 13, 2008 for a Pharmaceutical Representative. Please find my resume attached.


I have eight years experience in sales and marketing and have been working for a pharmaceutical company for the past two years.

Throughout my career, I have achieved my budgets and shown continued success in sales. I enjoy the challenges in the pharmaceutical industry and this continuously helps me to improve my skills, both independently and as a team member. I am very interested in the product range your company produces, and would be a valuable member of your sales force.

I hope to arrange an interview to discuss my qualifications.  I am available to come in at any time that is convenient.

Thank you for your consideration.

Yours sincerely,

Bak Park

Verbs - do not use abbreviations such as  I'm or I've use the full written form (I am or I have). Remember, this is formal writing. 

Applying through e-mail

If you're applying for a job online, it is possible to use the body of your e-mail as a cover letter and your resume as an attachment. The problem here is that they may not print your e-mail, so we believe it is safer to attach a cover letter.


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